In the article Be Productive by Choosing Productivity Scenarios: the Efficiency of Collaborative Approach were presented Productivity Scenarios introduced by Silverside. This time, we take a deeper look at a scenario on smarter meetings. Silverside introduces smarter meetings scenario to hold better meetings that save time and drive an outcomes-focus, by preparing appropriately for meetings beforehand and spending the actual meeting time on making well-informed decisions. Why it is relevant?
Think of the amount of meetings you have in a week… many of them! According to Bain & Company’s Time Management study from 2014, 15% of an organization’s collective time is spent in meetings. It is estimated that senior executives spend 50% to 75% of their time in meetings with each other.
We all know how much time we spend in meetings. Have you ever thought about time productivity in a meeting? If yes, you are not alone. The problem is that we got used to have meetings in this way, without thinking: what we can do differently? Maybe better? Our time is one of the few resources we can control, but when other people are involved in our time, the control becomes more difficult. A meeting is one of the environments where you can really control your time. We can give you some great tips on how to manage time in a meeting smarter.
So what are Smarter Meetings?
Meetings. It’s a simple word, but one that usually draws a negative response from executives, managers and employees alike. The reasons are many and varied: “We hold too many meetings,” “Meetings around here are inefficient and a waste of time,” and “I spend so much time in meetings I can’t get any work done.” Indeed, it is currently fashionable to hate meetings. Yet meetings play a central role in coordinating action, communicating intent, and creating the conditions for collaboration. With so much time invested in meetings in most organisations—often for questionable outcomes—learning to hold better meetings is a key discipline toward increasing organisational effectiveness.
How can you make your meetings smarter with Microsoft Teams?
People working in teams depend on effective tools for communication, coordination, and collaboration. Such tools enable team members to know what is happening across the team, understand individual and joint tasks that need to be executed to achieve short-term outputs and long-run outcomes, and have the ability to work together productively. Helping teams to be more effective is the vision for Microsoft Teams, a new service in the Office 365 toolkit.
How Does Microsoft Teams Work?
Microsoft Teams organises topic-based conversations between members in a specific team, along with providing access to key artefacts such as documents, tasks, stored information, and decision analytics. Teams is intended to become the one central digital place for any given team, and since each individual can be a member of multiple teams, the one central place for each individual to get access their unique mix of current teams. Microsoft Teams is an important member of the Office 365 family, with deep reliance on other Office 365 tools such as Skype for Business, SharePoint, Office documents, Power BI, and Planner.
Every team of people gets its own separate team workspace in Microsoft Teams. A team workspace can be public or private, and is the wrapper for grouping together conversations, documents, and other services used by the team to complete its work.
Download our Smarter Meetings Whitepaper if you want to become an expert on how to hold productive meetings!