What is a Productivity Scenario in Office 365?

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Microsoft Office 365 (with more than 20 apps) literally reshapes your way of working. It enables you to work from anywhere, on any device, online or offline. The result? You can work better, using powerful tools and work together more efficiently.
But how can Office 365 help you get things done better in your everyday workplace?
Productivity scenarios provide the answer.

What is a productivity scenario?

A scenario offers employees guidance in making Office 365 tools practical for their actual day-to-day work. In other words, it ensures every employee makes effective use of Office 365.


productivity scenario-silverside


How does a scenario work?

A productivity scenario gives a simplified representation of actual work within a specific context, for a group of people, with a specific goal. Specifically, it describes the actions needed to achieve the wanted result, with the concrete application of the right Office 365 tools. Moreover, a scenario connects not only actions, tools and goals, but also procedures and employees’ behaviours.
In this way, employees learn the new way of working with the new apps’ functionalities.  As an outcome of this, employees will use and adopt the new tools.

An example?




If you work on the R&D department of your company, you are not alone. Other colleagues are part of the team. You have to discuss, review write and rewrite many times documents and files. So, in this context, your scenario is co-authoring with SharePoint. Team collaboration is fundamental when documents should be created by several authors. Instead of sending and receiving hundreds of emails for a single document, use SharePoint! The authors can create their own group in the platform and work together, share files, information, feedback simultaneously, whether in the office, at home or abroad. Furthermore, everyone can even personalize the design and the function to fit the way he/she works. In addition, there is a OneNote notebook built-in, so that you can take meeting notes, share ideas or collect important data. Other functionalities include adding special permissions to share the content in the group with external partners or customers, without allowing them to access other files in the group.
Whether it’s on a laptop, tablet, or mobile phone, SharePoint keep the team – and external partners – connected.
This is an innovative way of working in team and create contents that have the benefit of fostering productivity and save a lot of time.

The next step?

Make sure that your employees adopt the new method of working and the new tool. Not sure about the right strategy to implement? Read the article by Sasja Beerendonk about user adoption strategies: “From Resistance, to Change, to Motivation”.